ERP – HRMS

This feature ensures that minor or general violations logged against an employee are automatically cleared or reset at the start of each calendar year, promoting a fair opportunity for behavioral improvement and fresh evaluation cycles. 

This approach balances progressive discipline with fairness by:

1. Allowing employees to start each year with a clean slate for minor issues

2. Maintaining accountability for serious or repeated misconduct

3. Supporting clear, accurate, and compliant HR documentation

Ideal for HR teams managing long-term records while preventing outdated infractions from impacting future evaluations.

This is a professionally formatted document designed for immediate printing and physical distribution. It standardizes the way disciplinary notices are issued, ensuring consistency, legal compliance, and clarity across all departments.

This template includes all necessary fields and sections required to formally document employee violations, such as:

1. Employee details (name, department, position)

2. Date of incident and issuance of notice

3. Type and description of the offense

4. Warnings and consequences of repeat violations

5. Signatures from the employee, manager, and HR representative

Formatted for clean, professional presentation, the template is ideal for situations where printed records are required for personnel files, audits, or in-person delivery. It is compatible with standard A4 or letter-size paper and can be easily customized to match the company’s branding and disciplinary procedures.

This feature allows users to generate and download comprehensive records of disciplinary actions in various formats (PDF, Excel, CSV) for review, documentation, or compliance purposes.

This functionality enables HR personnel, managers, and auditors to easily extract relevant case data filtered by date, employee, department, violation type, or status.                                   

Reports can be customized to include key details such as:

1. Employee information

2. Nature and type of offense

3. Date of incident and action taken

4. Supporting documentation references

Exported reports are ideal for internal audits, performance reviews, compliance checks, legal inquiries, and executive summaries. The feature ensures secure handling of sensitive information and supports data retention policies by allowing long-term archival of case records.

This feature enables real-time monitoring of all steps taken in the disciplinary process, ensuring accountability, timely resolution, and adherence to company policies.

This module tracks each stage of a disciplinary case—from initial reporting to final resolution—and allows HR teams and managers to assign, review, and escalate actions as necessary.

Key Capabilities:

1. Track disciplinary stages (e.g., investigation, warning issued, employee response, resolution)

2. Set deadlines and automated reminders for pending actions

This feature ensures a structured and consistent response to employee violations, minimizes delays in resolution, and helps prevent oversight by clearly defining responsibilities and timelines throughout the disciplinary process.

This feature is a critical component of the Disciplinary Action system, designed to securely store and organize all relevant materials associated with employee misconduct or policy violations. This module ensures that every disciplinary case is supported by clear, traceable, and legally sound documentation.

Key functions include:

1. Upload and attach files such as written reports, screenshots, emails, CCTV footage, attendance logs, or witness statements

2. Secure storage with role-based access, ensuring only authorized personnel can view or edit sensitive records

This feature strengthens the fairness and defensibility of disciplinary decisions, supports compliance with labor laws, and promotes a transparent process.

This is a standardized document used to formally communicate to an employee that their behavior, performance, or conduct has violated company policies or expectations. This template serves as an official record of the incident and the disciplinary measures being taken.

It ensures consistency, legal compliance, and transparency in how disciplinary actions are issued across the organization. The template includes essential details such as:

1. Employee information (name, department, position)

2. Date of the incident and notice

3. Type of warning (verbal, written, final)

4. Nature of the violation (e.g., attendance, misconduct, insubordination)

5. Detailed description of the issue

6. Corrective actions required

7. Consequences of repeated violations

8. Employee acknowledgment section (signature, comments)

This tool helps HR and management teams document progressive discipline effectively while giving employees a clear opportunity to improve.