ERP – HRMS

This feature allows HR personnel to generate and manage employee identification cards directly within the HRMS. Integrated with the 201 files module, it automatically pulls essential employee data—such as full name, employee number, department, and photo—to create a standardized company ID.

Key functionalities include:

• Automatic population of ID details from 201 file records
• Customizable ID templates with company branding
• Option to export for printing or digital use
• Status tracking for issued and pending IDs
• Easy reissuance in case of updates or replacements

This feature ensures efficient ID card creation, supports secure workplace identification, and maintains organized records under each employee’s profile.

This feature allows HR personnel to securely upload and store quitclaim documents in an employee’s 201 file within the HRMS. The system supports various file formats (e.g., PDF, JPEG, DOCX) and ensures that all offboarding documentation is organized, traceable, and easily accessible when needed.

Key benefits include:

• Centralized storage of signed quitclaim and waiver forms
• Easy retrieval for audits, legal compliance, or verification
• Enhanced record management during employee separation
• Improved data security and document tracking

This function supports efficient offboarding processes and ensures proper documentation is maintained for every employee exit.

This feature enables HR personnel to automatically track and identify expired documents within employee 201 files. The system flags documents with set validity periods and provides alerts or reports when expiration dates are reached or approaching.

Examples of trackable expirable documents include:

• Government-issued IDs (e.g., Driver’s License, Passport)
• Health and medical certificates
• Work permits and visas
• Licenses and professional certifications
• Contract renewals and probationary evaluations

With this feature, HR teams can ensure timely renewals, maintain compliance with regulatory requirements, and avoid interruptions in employee qualifications or legal documentation.

This feature allows HR personnel to quickly identify and monitor missing documents within each employee’s 201 file. The system provides a summary view or report that highlights incomplete records, helping ensure that all required documents are properly submitted and stored.

Commonly tracked missing documents include:

• Government IDs (SSS, PhilHealth, Pag-IBIG, TIN)
• Employment contracts
• Signed company policies or NDAs
• Medical certificates and pre-employment requirements
• Performance appraisals and training certificates

This functionality promotes compliance, accuracy, and accountability in employee record management while reducing manual tracking efforts.

This feature allows HR personnel to download essential documents linked to each employee’s 201 file directly from the HRMS. Files are organized and securely stored, making it easy to access, review, and retrieve when needed.

Downloadable documents may include:

• Government-issued IDs
• Employment contracts
• Training certificates
• Performance appraisal forms
• Clearance and disciplinary records
• Tax and contribution forms (e.g., BIR, SSS, PhilHealth, Pag-IBIG)

This function supports efficient document management, ensures compliance with labor requirements, and provides quick access for audits or internal reviews.

This feature enables HR users to export essential employee records stored in the 201 files module of the HRMS. With just a few clicks, users can generate records in commonly used formats such as PDF or Excel.

Exportable 201 file documents include:

• Personal Information Sheets
• Employment History
• Educational Background
• Training Certificates
• Performance Evaluations
• Disciplinary Records
• Government IDs and Tax Documents
• Employment Contracts and Acknowledgment Receipts

The export functionality helps ensure efficient record-keeping, faster audits, and compliance reporting, while maintaining data security and accessibility.